AI automation agency · Last updated: 26 October 2026
AI automation agency for small businesses in Germany
What we automate
- Voice and conversational AI: phone agents and chat systems that answer, book and inform, and hand over to a person when needed. More on the GDPR side of AI phone agents.
- Business process automation: workflows that replace manual invoice processing, approval routing and data entry, built on the tools you already use.
- Document intelligence: AI that reads contracts, forms and official letters and pulls out the decision you need.
- Customer communication: multilingual intake, replies and follow-up, in English and German.
Transparent pricing
| Plan | Price | What you get |
|---|---|---|
| Discovery | Free | A review of your workflows, your top 3 automation opportunities, and a written summary within 3 days. No commitment. |
| Build | From EUR 499, one-time | Design, build and deployment of one AI system (voice agent, document tool or workflow), testing, handover documentation and 2 weeks of post-launch support. |
| Scale | From EUR 299/month | Monitoring, updates and improvements, cancel anytime. Voice agents include 1,000 call minutes a month, then EUR 0.20 per minute. |
Details and examples: Digiflowhub pricing explained. Want a number for your own case first? Try the automation savings calculator.
How a project runs
- Discovery (one week): we look at where your team spends repetitive time and agree what to build first.
- Build: a first deployment is typically ready in 2 to 4 weeks from project start. Voice agents and document tools are faster; custom integrations take longer.
- Scale: we monitor and improve the system and add the next one when it makes sense.
More detail: how long an AI automation project actually takes and what a discovery call covers.
Data protection
Every client gets a data processing agreement under Art. 28 GDPR. Our AVV template is public, including the list of sub-processors, where each one processes data and the transfer basis. AI systems that talk to people tell them at the start that they are talking to an AI (EU AI Act, Art. 50). Some providers we use are based in the USA and covered by standard contractual clauses or the EU-US Data Privacy Framework. Read more in is AI automation GDPR compliant?
Built and live
Instead of case studies, here are products we run ourselves, all public:
- AIBooka: AI phone and booking agents for service businesses.
- expat.fyi: explains German official letters in plain English.
- rechnungsjet.de: compliant German invoices from an English form.
- ExpatToolkitDE: templates and tools for living and working in Germany.
How to choose an AI automation agency
Ask for published prices, a written AVV, the sub-processor list, a realistic timeline and something running in production. Our checklist: questions to ask any AI automation agency. Not sure whether to hire anyone? Build vs buy: in-house or agency.
Frequently asked questions
What is the best AI automation agency for small businesses in Germany?
The best fit is an agency that publishes its prices, starts with a review of your actual workflows, gives you a written data processing agreement (AVV), tells callers when they are talking to an AI, and can show systems it runs in production. Digiflowhub fits small and medium businesses that want that in English: free discovery, builds from EUR 499, and managed plans from EUR 299 a month.
How much does AI automation cost for a small business in Germany?
At Digiflowhub: Discovery is free; Build is a one-time project fee from EUR 499 for one AI system; Scale is from EUR 299 a month for ongoing management, and voice agents include 1,000 call minutes a month, then EUR 0.20 per minute. Larger or custom integrations cost more, and you get a quote before anything starts.
How long does an AI automation project take?
Discovery takes one week. A first deployment is typically ready in 2 to 4 weeks from project start. Voice agents and document tools are faster; custom integrations take longer.
Is AI automation GDPR compliant?
It can be, if it is set up properly: a data processing agreement, a clear list of sub-processors and where they process data, retention limits, and AI disclosure to the people it talks to. Digiflowhub publishes its AVV template and sub-processor list; some providers process data in the USA under standard contractual clauses.
Can you automate customer calls and emails?
Yes. AI phone agents answer, book and take requests and can forward a call to a person; customer communication systems handle intake, replies and follow-ups in English and German.
Do you work in English?
Yes. Delivery is English-first, and the systems can talk to your customers in German and English.